One office manager. Six specialists.
You talk. It writes. You approve. It sends. No laptop, no forms, no retyping a handwritten estimate at nine at night.
It's not software you have to learn.
Most tools hand you a dashboard and a login and a training video, and then quietly wait for you to give up. This one lives where you already are — your phone — and works the way you already work: you say what you did, and it produces the document.
Behind it sits your own configuration: your services, your units, your minimums, your licence number, your header block, the exact layout of the invoice your customers already recognise. That's what makes it yours rather than generic.
From the truck to the customer's inbox.
Tap the job types
Your services, in your words, as buttons. "Sod install", not "Turf installation services." Multi-select, because real jobs are more than one thing.
Say who it's for
Customer, address, phone, email. Anything you don't have to hand, you skip.
Describe the work out loud
Per job type, you dictate what you did and what it costs. It never guesses a price — if it doesn't know your rate, it asks.
First gate — read it back
A plain summary before anything is created. Catches the wrong number cheaply, while it's still cheap to catch.
The document builds
The customer is recorded in your CRM and the PDF renders in your own layout — then lands back in the chat as a real file you can open.
Second gate — see the real thing
Owners catch things on the finished PDF that they approved in the summary. That's the gate doing its job. Change one line and rebuild — you never re-dictate everything to fix a typo.
It sends
Emailed to the customer, logged against the job. Done before you've finished dinner.
We rebuild your document. We don't design a nicer one.
Before anything gets built we ask for a real invoice you've already sent a customer — and we rebuild that. Your licence number where you put it. Your "Insured · Bonded · Licensed" line. The exact wording of your header.
Those details carry trust that a cleaner layout throws away. Your customers recognise your document. We match the paper first, then fix only what's genuinely broken — text that overflows, ragged edges, the bits that make it look rushed.
Rails that stay on.
This touches live customers and live money, so a few things are not negotiable.
Nothing reaches a customer until you've watched the whole loop work. Records get created, documents get built, but sending stays off until you've seen a real job go all the way through and said yes.
It never invents a price. If a rate isn't in your configuration, it asks you rather than guessing. A guessed rate on a live estimate is a job you then have to honour at the wrong number.
Only you can drive it. Access is restricted to the people you name. Anyone else gets nothing.
Stop working the second shift. Hire the office manager.
Book a discovery call. A short conversation about how your business runs today, and where the paperwork is costing you time.